1. Daily / Operational Tracking
- Reports in OPS
Use OPS reports to validate daily transactions (payments, refunds, and adjustments) against your PMS postings.
- Confirm each booking has a corresponding payment entry.
- Flag discrepancies such as failed transactions, duplicates, or timing mismatches.
- Reports from the Online Payment Studio
Access detailed breakdowns of payments for further validation.
Purpose: Establish what should have happened each day.
2. Monthly Settlement Overview
- Adyen Monthly Statement
Reconcile OPS daily totals with Adyen’s monthly settlement reports.
- Identify and track payment fees, chargebacks, or withheld amounts.
- Smartpayment Invoices
Compare Adyen fees with Smartpayment invoices.
- Ensure fees are correctly posted under payment processing expenses in your P&L.
Purpose: Confirm what was processed and what it cost.
3. Reserves & Adjustments
- Adyen Reserve & Reserve Adjustments
Adyen may hold back a portion of funds as a risk buffer.
- Track reserve movements monthly.
- Record adjustments clearly in your accounting.
Purpose: Ensure reserves are transparently monitored and accounted for.
4. Cash Flow Matching
- Balance Transfers
Compare Adyen’s balance transfer records with your bank account deposits.
- Track timing differences (e.g., weekend or holiday delays).
- Confirm that all funds processed are received.
- Bank Account Reconciliation
Final verification step: ensure general ledger postings align with bank statements.
Purpose: Confirm what was actually received in cash flow.
5. Reconciliation Workflow
- Daily → OPS Reports vs. PMS postings (transaction-level).
- Monthly → OPS totals vs. Adyen Monthly Statement (settlement-level).
- Monthly → Adyen Statement vs. Smartpayment Invoice (fees & costs).
- Ongoing → Track Adyen Reserve & Adjustments (balance sheet).
- Weekly/Monthly → Balance Transfers vs. Bank account (cash flow).
Key Takeaways
- OPS reports define what should have occurred.
- Adyen statements confirm what was processed.
- Smartpayment invoices clarify fees and costs.
- Balance transfers and bank statements confirm final receipt of funds.
- Reserves must be monitored as part of risk and liquidity management.