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      What is required for GDS Rate Loading Instructions?

      In order to process your rate loading request as fast as possible, we ask you to look carefully at below requirements. When all information is included, new rates can be setup right away. Missing information will cause delays in loading.

      Checklist for optimum rate loading
      To ensure optimum loading of your rate, please use the following checklist: 
       

      Required info
      Should be included in loading sheet      		  
      Is the RAC mentioned in the loading sheet per GDS? Yes / No
      Is the PCC mentioned in the loading sheet? Yes / No
      Is the GDS rate name mentioned in the loading sheet? Yes / No
      PMS code should it be connected to? (only for RezExchange)  
      Recommended info
      From the corporate contract      		  
      What is the meal plan?  
      What is the cancellation policy?  
      What is the guarantee method?  
      Optional info
      Not required      		  

      What is the rate short description?

      (Please note: When writing a short rate description, it is important to include the company name at the beginning of the description. Additionally, for the short rate description a maximum of 50 characters (including spaces) is allowed).

      Example:
      "Company name, room with breakfast and free Wi-Fi"

      		  

      What is the rate long description? (max 600 characters)

      (Please note: When writing a long rate description, it is important to include the company name at the beginning of the description)

      Example:
      "Company name, best available rate including breakfast, free WiFi, private parking. Free cancellation till 6PM on day of arrival"  

      		  

       

      We recommend having the items of the above checklist ready, to ensure you send all needed info. Please also include any attachment you received from the company.
       

      Note A request for rate loading can only be submitted via the online rate loading form. This will ensure we can process your request much faster.

       

      Required items, absolutely needed
      Rate loading instructions (RLI) are usually an Excel or PDF-attachment. Make sure to check if the attachment includes all of the following information:

      1. The Rate Access Code (RAC) per GDS
      2. The Pseudo City Code (PCC) or Office ID (OID)
      3. The rate name 

      If one of the items above is missing, the loading request cannot be processed.

       

      Recommended information to include
      There are some default settings which are used whenever a new rate is added. To make sure a rate is loaded including the correct breakfast options, cancel policy and guarantee method. Please include information about this in your request:
       

      "Please load with Buffet Breakfast, 18:00 same-day cancellation and GTD CC"


      Possible options are:

      Meals CXL policy Guarantee
      None 18:00 same-day None (always CXL 18:00 same-day)
      Continental 17:00 same-day GTD CC
      Buffet 16:00 same-day PREPAYMENT
      Half-board 15:00 same-day DPST CC
      Full-board 14:00 same-day IATA
        13:00 same-day  
        12:00 same-day  
        11:00 same-day  
        10:00 same-day  
        09:00 same-day  
        08:00 same-day  
        07:00 same-day  
        06:00 same-day  
        1 day before  
        2 days before  
        x days before (max 120)  
        120 days before  

       

      Optional information to include
      It is also possible to include a specific rate description. This is not neccessary, but optional to include in your rate loading request.